®Which version is the good one?
Documents duplicated in three folders, without knowing which one rules or who approved it.
Carrera 49A No. 91- 34 Paseo La Castellana Bogotá-Colombia (57) - 312 - 517-5367 comercial@highteck.com.co
Storing files is not document management. The system classifies by your retention schedules, numbers every page, closes records so nobody can alter them afterwards, controls loans and decides when a record moves to the next archive stage.
A shared folder searches and stores. It does not classify, number, seal or decide.
Documents duplicated in three folders, without knowing which one rules or who approved it.
The first thing an audit asks for and the first thing nobody can answer.
Without retention stages, the archive grows out of control and nobody takes the decision to dispose.
If anyone can add or reorder pages after closing, the record proves nothing.
Archive rules differ by country: classification and retention are configured with yours during implementation.
Volumes, monthly registrations and the pending items that need action.
Automatic foliation, electronic index and integrity seal: once closed, nobody can change it.
Incoming, outgoing and internal correspondence with its own sequential number, linked to its record.
Classification plan and retention schedules that drive each record through its stages.
Who has which record since when, overdue alerts and transfers with their inventory.
Access matrix by profile and a full record of who did what and when.
We are based in Bogotá, Colombia (UTC-5): the same hours as the US East Coast, one hour behind during daylight saving time, and our mornings overlap with the European afternoon.
We configure the system around your processes and train your team by video call. It is how we already work with clients in different cities.
We configure the system in your language and hand over training and documentation in English, French or Spanish.
Quotes in US dollars. Payment by international transfer, PayPal or Wise. Invoiced by ALIANZMS, authorized reseller of Highteck®.
Each client has its own installation and database, with an encrypted backup every day. If your company has data residency requirements, tell us at the start.
A 30-minute conversation about your operation. If it fits, we show you the system with a case similar to yours. No generic demo, no commitment.
Conoce nuestra política de tratamiento de datos personales